Staff scheduling and payroll analysis for event organisers - e-Log+Se
A flexible solution for staff management at multiple and single events
easyLog’s e-Log+Se module has been designed for organisations that are scheduling, budgeting and monitoring staff coverage for single or multiple daily events such as exhibition and conference organisers, hotels, theatres, theme parks and tourist attractions. The system can equally be used in environments where there is continual flexibility and change in staff working hours to enable easier creation of the daily staff roster.
Matching your business needs
e-Log+Se is a practical response to the needs of event and function managers. The software allows the user to define a three tier hierarchy – for example Location (room, hall, venue, etc), Event Type (conference, exhibition, function, etc) and Job Function (waiter, chef, cleaner, etc) – appropriate to their business. Staff are then organised into multiple ‘pools’ or groups to reflect the functions they can perform within this structure e.g. an employee may be able to work as a waiter or bar tender in only three of the four venues that the company operates.
e-Log+Se enables the user to easily define the staff coverage requirements by number and job function by simply ‘drawing’ across a time grid for each event. This automatically calculates a staff budget at each level by multiplying the number of staff needed by the hours that they are required. As staff are then scheduled to work against an event, a running total is kept to highlight shortages and over coverage together with performance against budget.
Fixed and flexible shifts
· Event staff scheduling and budgetary control in one complete package
· Automatic generation of forecasted and budgetary costs
· Completely flexible shift and work hours definition to match with any event you are holding
· Integrated payroll analysis and authorisation to save time and increase accuracy
e-Log+Se provides complete ‘drill down’ reporting facilities to enable multi level summary and detailed analysis. Consolidated staff costs could therefore be viewed by event, by job function, by venue and by all events across a date and time range for example. In turn this could then show details of the staff involved, their scheduled and actual hours and individual pay rate costs.
Key product features
· User definable three tier staff structure, eg Venue / Event Type / Job Function.
e-Log+Se can be run as a stand alone software application. Alternatively it is available integrated with a variety of electronic clocking terminals that allow staff to automatically record their entry and exit at the workplace and, if implemented, gain access to the premises. Please click on the following link to view the current range of options.
If clocking terminals are used, e-Log+Se enables a full comparative analysis between scheduled hours and actual attendance, with complete error checking and correction together with payroll breakdown and data export.
· Unlimited combinations of the elements within the three tier structure can be defined for each event.
· Employees can be assigned to any of the hierarchy/element combinations in order to define the type of job function, location, etc that they are able to perform.
· Staff coverage needs can be defined by any 15 minute period within any combination of the elements defined within the three tier hierarchy.
· An event staff forecast cost is automatically created from the definition of staff coverage requirements. Actual scheduled staff hours are automatically compared against the forecast as staff are rostered to work within the event.
· Unlimited numbers of standard shifts can be created and assigned to an individual(s) on a specific day or date range. Alternatively, work hours can be individually defined for each or multiple employees for each day.
· Multiple scheduling of an individual employee in any same period is automatically highlighted and prevented.
· Unlimited notes facility to record additional descriptive detail for each event.
· A staff schedule can be printed to show each employees hours of working and job function per event per day.
· Drill down reporting allows consolidated or individual analysis of any element or combination of elements within any level of the event hierarchy structure. This can be viewed as a budgetary summary, with staff used details, individual staff hours details and with staff pay rate details.
