Employee attendance recording
e-Log+S can be run as a stand alone software application where timesheet data can be entered manually
if required or the hours of attendance simply accepted from the shift patterns on the rota. Alternatively it is available integrated
with a variety of electronic clocking terminals that allow staff to automatically record their entry and exit at the workplace and,
if implemented, gain access to the premises. Please click on the following link to view the current range of options
If clocking
terminals are used, e-Log+S enables a full comparative analysis between scheduled hours and actual attendance, with complete error
checking and correction together with payroll breakdown and data export.
Staff scheduling and payroll analysis management - e-Log+S
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Telephone: +44 (0)1892 834406
Roster creation, attendance monitoring and payroll analysis
The e-Log+S scheduling system enables both smaller companies and larger
organisations working across multiple departments or sites to rapidly create an employee roster that provides correct staff coverage
for all job functions. Staff attendance can then be automatically compared against the work patterns of the roster to produce a complete
payroll analysis and output. The system can cope with simple or complex pay schemes where individuals are paid at different rates
for working in different jobs and/or different times.
The product has been specifically designed for organisations that have
long hours of operation, employ a high percentage of part time staff and have very flexible patterns of working.
Creating a rota
is easy!
Starting from a blank sheet, any regular shifts, rotational work patterns or agreed contracted hours are automatically placed
onto the rota. Then e-Log+S takes the headache out of filling the roster gaps! It highlights periods of under and over cover for each
job function by automatic comparison against defined staffing needs and shows employees available to work. Staff can be placed on
the roster against a standard shift, modified ‘standard’ shift or manually entered hours specifically set for an individual employee
for a particular day or longer period by simple use of the mouse and ‘drawing’ their hours of work on a weekly grid. In this way,
e-Log+S ensures a correct and cost efficient schedule is set to suit the needs of both employee and employer.
How e-Log+S benefits your business
+ Saves time and money in creating, monitoring and paying from a staff rota
+ Easy to install and
operate making it an ideal solution for companies with minimal IT skills
+ Complete solution for roster creation, personnel administration,
attendance monitoring and payroll analysis
+ Full expansion capability for employee numbers, terminals and sites so the system will
always expand to your needs
+ Web-based means that payroll processing can be performed remotely and centralised for multiple sites
+
Optional integration with Payroll systems including Sage, Access, Northgate and Pegasus to save duplication and give data accuracy
e-Log+S can
be integrated with our care-Log+ system to provide
a complete care home management system for care record, employee and financial
management
Key product features - easyLog+S
- A Staff Schedule can be created from both regular shift patterns worked across any weekly cycle (e.g. one weekend worked every three
weeks) and ad hoc attendance times
- Automatic comparison with coverage needs to identify staff shortages in the rota and
who is qualified and available to cover
- Holiday, sickness, maternity leave, shift requests and training time can all be entered directly
on the rota so that details are held in one easily accessible place
- Holiday absence is recorded in hours and days by definable formula
by employee allowing instant reporting of annual entitlement, hours taken and remaining
- Multiple Pay Schemes can be operated within
a group of staff to cope with employees being paid at differing rates per job function, old contract terms, TUPE arrangements and
merged organisations
- Budgeted hours can be set per job function and reports compare this with a rota prior to publication and subsequently
with paid hours to highlight variations
-
Rota printout can be listed by job function and by person/job function and then placed on an intranet, e-mailed, sent by text, etc
-
Pay
rates can be automatically varied on any public holidayComprehensive personnel database covering areas such as previous employment,
supervisions/reviews, holidays taken, days of absence and reson, maternity leave and hours spent in training with reason
-
Each employee's
contracted hours can be defined and attendance reports compare this and show any variance
-
Exceptions Summaries highlight only where
a shift does not coincide with attendance allowing the manager to decide if the shift should paid in full, in part or not at all and
at which pay rate
-
Employee Hours can be recorded electronically from a wide range of attendance hardware or from web-based timesheets
-
The Rota can be changed AFTER attendance data is received to reflect the reality of any changes that have occurred and therefore minimise
exception reporting
-
All Reports can be e-mailed, output to Microsoft Excel and Adobe Acrobat (PDF)