Cleaner attendance and payroll analysis management - CM-Log

easyLog Limited has designed the CM-Log system to provide an efficient computerised solution to the recording of cleaner's attendance at multiple locations coupled with automatic calculation of their payments across any number of pay rates. It is most suitable for contract cleaners that have multiple full and part time staff involved in servicing contracts at larger sites.

Cleaners can be paid at different rates for working in different sites and at different times of the week including increased payments for public holidays and for supervisory duties. This data can be passed into a third party payroll system - such as Sage - to provide a completely automated solution to pay management.

CM-Log also enables the identification of extra cleaning hours that should be re-charged to the client because further cleaning work has been undertaken outside of the agreed contract. periods.

Main product features

Telephone: +44 (0)1892 834406

info@easylog.co.uk

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Cleaners are required to electronically record their attendance by using a small metal tag attached to a plastic handle that they can carry on their key ring. They 'touch' their tag against a small terminal placed in a convenient location to confirm their time and date of attendance at the specified location where the work was performed. The terminal requires only a mains socket and therefore operates independently without the need to connect to a client's computer or network. easyLog offers two types of terminal to suit both budgetary and geographical considerations Further details on these terminals can be found at the bottom of this page.

Any additional hours worked beyond the standard shift times are automatically identified and displayed to the software user with details of the name of the site where the employee attended and the extra period worked. This enables the operator to analyse the hours to one or more pay rates displayed in a dropdown list and disallow any time not to be paid. Additionally they can decide if any period should be highlighted for re-charge to the client because additional work has been undertaken.

Key product benefits

· Completely automated timesheet management integrated with pay rate analysis means you spend more time on ensuring that you provide a quality cleaning service rather than on administration

· Prove your employee's attendance to your clients at any location

· Automatic Key Task reminders mean that important activities are never overlooked

· Client recharging analysis means greater profitability as extra work is never overlooked

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Want to just monitor ceaner attendance without pay analysis? Take a look at a-Log

easyLog has a range of solutions for the cost effective monitoring of cleaner attendance at single and multiple locations. Our a-Log range automatically calculates average and total attendance time at different sites by employee and by client. Click on the link to explore the solutions we offer.

Find out more about cleaner attendance monitoring...

Electronic attendance recording per site

Client re-charge of additional cleaning hours

Pay rate analysis per cleaner per site

CM-Log works by comparing the electronically collected timesheet data from each employee against a list of standard shift times that staff may work. If a match is found, the software assumes that the hours have been worked. It therefore identifies these times as hours to be paid and converts them into the appropriate pay rate for the time/day/location on which the hours were worked, e.g. 17 hours at weekday rate at site A, 5 hours at Sunday rate at Site B, etc. as defined by the end user within the software. If a cleaner is employed as a supervisor at a site and is consequently paid at a higher rate this.

Terminal options

easyLog offers a choice of two terminals with CM-Log - one is off-line and the other provides a realtime (on-line) attendance record. Both units require a mains electrical supply to operate. The key operational differences are:

Employee personnel database

CM-Log includes a personnel database so that key information about your staff can be logged and viewed in one convenient location. The software holds many details including home address and emergency contacts, previous employment, training records, workplace reviews, sickness absence and holidays and much more. Also the software can pro-actively prompt you with its diary that a training course needs to be re-taken, a review is needed and other definable actions - such as elements within an induction process - should be undertaken.

Off-line terminal

The attendance data is held in the terminal until being downloaded by use of a data transfer tag. This means that someone will need to go to the site on a regular or semi-regular basis to do this (the terminal holds around 1500 records but we would advise collection on at least a two weekly basis). It also means that the visit records won't be seen until they are downloaded into the a-Log software. This is done by inserting the data transfer tag into a reader connected to the PC and running a 'upload data' function.

Although the data will always need to be collected, it can be transfered into the software remotely by downloading it to an off-site PC or laptop and then using an additional utility to send the visit records by e-mail. On receipt the email is automatically read by the a-Log application and consolidated into the central database.

On-line terminal

The terminal is in essence a mobile phone and effectively operates as such. On recording any employee's attendance the terminal automatically sends the equivalent of a 'text message' using GPRS to the CM-Log software with details of the time, date, location and employee. This means that the terminal requires a SIM card and has an on-going operating cost since it requires a provider contract for the GPRS service.

Click here for price guide examples for this system...